Family-Office Consolidation Recovery Authority

The mandate

Trusts, foundations, holding companies and personal ownership structures report through several administrators, while direct investments, aircraft, property, art, philanthropy and private obligations follow different calendars. Custodian statements omit unfunded commitments and entity cash restrictions. A disputed family liquidity request exposed double-counted assets, stale foreign exchange and missing intercompany balances before the long-serving controller’s unexpected departure.

The twelve-month assignment begins within three weeks and covers entity inventory, ownership and control mapping, opening-balance reconciliation, investment and private-asset records, commitments, debt, tax payments, intercompany positions, liquidity, consolidation and family reporting. It must create appropriate transparency without collapsing legally separate beneficial, fiduciary, tax and management views or expanding access beyond legitimate need.

Permanent recruitment starts in month six. Handover requires two controlled quarter-ends, reconciled asset and liability registers, entity cash restrictions, commitment schedules, administrator service standards, access controls and one tested family-liquidity scenario. The successor must resolve an unseen co-investment capital call involving a trust distribution and currency conversion during a seven-week protected overlap.

The authority may reject unsupported balances, require administrator evidence, set close standards, approve delegated corrections, move operational liquidity within existing mandates, redirect the authorised CHF 30 million remediation budget and replace temporary control staff. The family council retains investments, distributions, borrowing, structure changes, trustee directions, asset sales, tax positions, personal expenditure and permanent appointments.

Investment advice, tax or legal opinion, trust administration, valuation, physical-asset security, personal concierge services and family dispute mediation remain outside scope. The leader may quantify options and protect confidentiality but cannot infer beneficial ownership or authority from economic interest. No report may net assets and obligations merely to present a simpler family balance sheet.

Why this seat is open

Administrators each maintain contractually defined records, investment teams focus on portfolios and family staff handle private assets, but the departed controller supplied the only cross-entity bridge. The disputed liquidity request revealed that bridge was neither reproducible nor appropriately permissioned. Temporary authority is required to rebuild control and induct an independent permanent successor.

What you will own

• Map legal entities, trusts, foundations, beneficial interests, fiduciary responsibilities, accounts and reporting access boundaries.
• Reconcile custodian assets, direct investments, property, aviation, art, philanthropy, debt, commitments and private obligations.
• Establish separate ownership, control, valuation source, currency, liquidity, encumbrance and evidence attributes for every position.
• Govern intercompany, distribution, contribution, expense, tax payment, capital call and administrator close processes.
• Build permissioned family reports distinguishing legal, fiduciary, tax, economic and cash-availability perspectives.
• Lead scenarios for capital call, trust distribution, refinancing, asset sale, currency move and disputed payment authority.
• Transfer two quarter-ends, administrator standards, registers and the unseen liquidity case to the permanent leader.

Candidate qualifications

• Held chief finance, controllership or investment-operations authority within a complex multi-generational family office.
• Consolidated trusts, foundations, companies, investment vehicles and personal assets without erasing legal or fiduciary boundaries.
• Reconciled custodians, administrators, direct investments, commitments, private assets, debt and intercompany balances globally.
• Designed least-privilege reporting for principals, councils, trustees, protectors, tax advisers and operational staff.
• Managed sensitive liquidity decisions without offering investment, legal, tax, trustee or family-governance advice.
• Completed secure succession through controlled closes and a complex cross-entity capital-call scenario.

Non-negotiables

• Can complete four administrator residencies and two quarter-ends under enhanced confidentiality screening.
• Will disclose relationships with principals, trustees, protectors, banks, managers, advisers, administrators and asset providers.
• Brings multi-entity family-office consolidation and control; private-bank reporting alone is insufficient.
• Will not direct investments, distributions, trusts, tax, personal assets or family disputes beyond delegated finance control.

1. 49 words maximum. Describe a family-office liquidity view that changed after entity and commitment evidence was reconciled.
2. 49 words maximum. How would you separate beneficial interest from legal authority in consolidated reporting?
3. 49 words maximum. What unseen trust-and-capital-call case must the successor resolve before handover?